BY EMAIL
DATE: 15/05/2026
DISTRIBUTION: GENERAL
SUBJECT: CLARIFICATION – ALTERATIONS TO DEALINGS AND
APPLICATIONS and SIGNING OF ANNEXURE PAGES
Alterations
For ease of reference dealings and applications will be referred to as Registry Instruments (RI).
The introduction of New Forms where the signatories to a RI may have changed (e.g. Signer for the Transferors and Transferees on a Transfer) has prompted a review of, and the need to clarify requirements regarding alterations to a RI.
Regulation 15 of the Land Titles Regulations 2022 (Regulations) requires that an alteration to a RI must be initialled and dated by or on behalf of each signatory to the
RI. For this purpose a signatory is a person who actually signs/signed the RI.
All signatories must authorise an alteration either themselves or via a person on their behalf. If an alteration is made by a person on behalf of a signatory or signatories, then that person must also state their name and the capacity in which they are acting on behalf of that signatory/those signatories. The only exception is where an alteration is required to be made to an execution clause then that alteration may be made, initialled and dated by only the signatory of that execution clause or by a person on behalf of only that signatory in accordance with Regulation 15(3).
A person making an alteration on behalf of a signatory fulfils their obligations under Regulation 15(3) if they write their name and capacity in one place on the RI and link each initialled and dated alteration to those details by use of a symbol such as an asterisk (*) where it may be clearly linked and completed elsewhere on the RI. It is sufficient if, on a multi-page RI, the name and capacity is written only on one page, provided each initialled and dated amendment is sufficiently linked to those details by way of symbol or a note.
Attached are examples of various scenarios altered in accordance with the Regulations.
Example 1 – Alteration by the signatories except the alteration to the execution clause on the annexure by that signatory only.
Example 2 – Alteration by one signatory for themselves and all other signatories.
Example 3 – Alteration by a person on behalf of a signatory.
Example 4 – Alteration by a person on behalf of all signatories.
Example 5 – Alteration by a person on behalf of a signatory with an annexure.
The Regulations do not apply to alterations made to statutory declarations or Instruments lodged under the Powers of Attorney Act 2000.
Signing of Annexure Pages
The notes in the footer of the Annexure Page provided via TOLD have been updated to read as follows:
NOTE:-
- Except for when an annexure (additional) page is required solely for execution(s), every annexure page must be signed (initials are insufficient) by all persons required to sign the dealing or by the persons who have attested to the affixing of the seal of a corporate
body (if any); and - All pages comprising this Registry Instrument must be pinned or stapled together; and
- All annexure pages must be numbered sequentially from the first form page i.e. the first annexure page is page 2.
ROBERT MANNING
Recorder of Titles
Contact
Land Titles Office
Level 1, 134 Macquarie Street
Hobart TAS 7000
Email: lto@nre.tas.gov.au
Clarification – Alterations to Registry Instruments (with examples)